2 SAFETY AND ACCIDENT PREVENTION MANAGEMENT / ADMINISTRATION SYSTEM (SAMAS) ..................................................... 1
2.3 SAFETY, HEALTH AND ENVIRONMENT PROCEDURES ............................. 1

2.3.16 LEARNING EVENT REPORTING ..................................................................... 1

2.3.16.1 Responsibilities ............................................................................................ 4

2.3.16.2 Definitions ..................................................................................................... 4

2.3.16.3 Actions required to implement this procedure.............................................. 5

2.3.16.4 Reference Documents.................................................................................. 5

2.3.16.5 Author ........................................................................................................... 6

2.3.16.6 Approvals...................................................................................................... 6

QCS 2014 Section 11: Health and Safety Page 2 Part 2.3.16: Learning Event Reporting
PROCESS MAP
COMPANY
SHE Team
Employees

Key
Activity
Guidance

PURPOSE
1 To ensure that all learning events (near misses) are recorded and the lessons communicated. A learning event is an event or condition that occurs that has the potential of causing damage or injury to people, property or the environment (not to include actual accidents).
SCOPE
1 This procedure covers all COMPANY Projects and locations under the control of COMPANY. A COMPANY is defined as the organization with responsibility for management of safety at a construction site.

QCS 2014 Section 11: Health and Safety Page 4 Part 2.3.16: Learning Event Reporting
2.3.16.1 Responsibilities SHE DIRECTOR
1 Authorises this procedure.
CONTRACTS DIRECTOR/MANAGER
2 Provides support in the application of this procedure
PROJECT/SITE/OFFICE MANAGER
3 Ensures that any reporting and investigation of Learning Events is carried out in accordance with this procedure (and any associated client procedures).
EMPLOYEE / CONTRACTOR EMPLOYEE
4 To actively report Learning Events to the appropriate person.
SHE MANAGER/ADVISER
5 Provides advice and support in the application of this procedure.
2.3.16.2 Definitions
LEARNING EVENT (NEAR MISS) 1 A learning event is an event or condition that occurs that has the potential of causing damage or injury to people, property or the environment (not to include actual accidents).

2.3.16.3 Actions required to implement this procedure
LEARNING EVENT CARDS (HOTLINE)
1 Learning Event Cards and poster displaying the COMPANY hotline number will be made available onsite and will be included in the site induction. Consideration should be given to placing Learning Event returns boxes onsite.
COMPLETING LEARNING CARDS
2 All employees and contractors employees on site will be encouraged to report all learning events observed onsite, either verbally to the appropriate person or by completing a learning event card or through the COMPANY Hotline number ……………, which is displayed on posters around site. Where possible and safe to do so, take immediate action to rectify any unsafe situation or condition.
REPORTING AND INVESTIGATION OF A LEARNING EVENT
3 Complete the Learning Event Form to assess potential outcome and severity, investigate immediate and root causes, consider lessons learned and take actions to prevent recurrence.
4 Inform the SHE Team of the event.
5 If potential severity has been identified on the learning event form as high or above the Project / Site Manager / SHE Adviser / Manager will complete First Alert report and circulate as appropriate.
6 The Project/Site Manager or nominated person should communicate the learning throughout the project and give feedback on the actions to the person who reported the learning event.
7 Ensure that Learning Events are reviewed on a regular basis at the appropriate project/site meetings.
8 Details of all learning events should be passed to the appropriate person for entering on to the COMPANY record system.

2.3.16.4 Reference Documents
FORMS
1 Learning Event (SHE-FRM-16-01)
2 Learning Event Card (SHE-FRM-16-02)
REFERENCE DOCUMENTS
3 Qatar Regulatory Document (Construction) RD1.6

2.3.16.5 Author
SECTION NAME POSITION IN COMPANY CONTACT DETAILS
SHE Manager

2.3.16.6 Approvals
NAME POSITION IN COMPANY SIGNATURE & DATE
Approved by: SHEQ Director

Safety device
Operation/use

Mechanical Failure
Maintenance

Human Factors

Failure to follow rules
Instructions misunderstood

Error of judgement
Lack of experience

Unsafe attitude
Undue haste

Horseplay
Lapse of concentration

Fatigue
Working without authorisation
PPE

Design
Wrong type used

Maintenance
Not provided/unavailable

Not Used
Other

Third Party
Under investigation

Other (please state)

FOLLOW UP
Actions Required Responsible Completed

Signed: Date:

LEARNING EVENT CARD
Date: Time:
Location on site:
Brief details of observation:
Action taken: South West Architecture
Optional Information:
Reported by: Company: